Administrative Support Intern - Ocean State Job Lot

 Administrative Support Intern

DEPARTMENT: Store Planning and Construction

REPORTS TO: Greg Duncan

LOCATION: Webb Building

FLSA STATUS:

POSITION SUMMARY

This person will need to work well with others in an office setting at the Webb. Will have training and then share duties that are secretarial in nature. To include Hotel searching,pricing, making and confirmations for a 30 person road crew. Learning how we do purchase orders, and reconcile Home Depot billings. “Waving” computer orders for store supplies for new stores and remodels. Comparing our payroll Kronos system to our construction labor material “Pacific” system and documenting results. May also be putting travel expenses, other related expenses into an excel worksheet for budget versus actual number reviews.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Communicate daily with Project Managers, office staff, and in particular Kathy Shea. Once trained in the different facets of the overall job integrate with property management in transfer of data from store planning -new store documentation to Maria in property management.

EDUCATION & EXPERIENCE REQUIREMENTS:

●      Basic computer internet/google skills. Very strong excel skills.

●      Very strong communication skills, ability to work well with others.

ATTRIBUTES:

●      Quick learner: Ability to retain and learn information and processes quickly.

●      A good scheduler: Ability to manage time properly and see things through to the end.

●      Self-motivated: You can work with a minimum of supervision and be capable of strategically prioritizing multiple tasks in a proactive manner.

WORK ENVIRONMENT:

●      The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

●       Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

●      Work primarily in a climate controlled environment with minimal safety/health hazard potential. Sedentary, sitting, and frequent near vision use for reading and computer use.

*Interested candidates please email your resume to Megan Staniszewski: m.staniszewski@osjl.com